Office Organization

30 Jan Office Organization

January.

It is the first month of the new year and that means its time to set goals and plan for what’s ahead. Here in our office, after our office purge, we decided to organize and set up a system for the active projects. We are still working on updating, upgrading and organizing our digital files but we can get to that later… Take a look below and I will walk you through Hayne’s Office Organization!

Here we are! First stop, project files. We start a new project with the same basic folder labels (Administration, Submittal: Building and Safety, Consultant: Civil, etc) and since each project can vary additional folders can be added. We have slips of paper that stick out far enough to divide the different projects and make it easier to navigate through. Okay everyone, off to the next stop!

And we are here, to the project binder section! This is where the current project binders are that hold important information such as meeting minutes, scaled down approved drawing sets and supplemental drawings. This binder is very useful and helpful when taken (and used correctly) to job site meetings. It also is very important to keep the binder organized and intact because let’s just say some people in the office don’t like them being pulled apart 🙂

Drawing sets, drawing sets and more drawing sets! We have our current drawing sets here and we like to label them with a tag or a post it so we can quickly see what drawing set it is.. since some projects have phasing or if there is a submittal set and a bid set. If we print a new updated drawing set then we check the one we have for any red-lines that need to be picked up before tossing out. We gotta stay current!

“What about all those projects that aren’t current?” you ask. Well let me tell you, we have a nice corner open-ish (still working on it!) for projects that are archived.

So there you have it! Our quick little tour of our office organization, now let’s see how long it lasts..